Troop 370 Parent Meeting Minutes
May 9, 2011
Parents Attending: Joleen Zastera, Margie Sullivan, Paul Skoog, Tyler Trent, Tom Payne, Nic Adams, Larry Gallucci, Jeannine McGee, Heidi Northrup, Pat Hirl, Steve NaSalle, Phil Jenkins, Brian Nash, Linda Crosby-Rowekamp, Tom Harris, Greg Becker, Jay Biedny, Lauren Weaver, Chris Johnson, Don Richard, John Phillipi, Dean Malotky, Tom Ryan, Thomas Coatney, John Grotenhuis, Lori Helmer, Wayne Duerfeldt, Jim Vlasic, Caroline Hermes, Alex Farr, Nancy Nicolay, Eric Cowan, Dave Olson, Bob Reitz
1. Roundtable Updates. John Phillipi reported on that on June 2nd the Round Table will be Steak dinner at Lone Lake Park. All Troop parents are invited. Reservations are required, so contact John if you plan on attending. The last Unit Commissioners Meeting included a presentation by Steve NaSalle and a presentation by an expert Caver/Spelunker.
2. Committee Initiatives/Updates: Summer Camp Fees and Forms were due at the Parent meeting. There will be a late fee assessed for any forms received after the meeting. There are forms to be completed for both adults and youth, additionally, forms are to be signed providing permission for extracurricular activities, media release and over the counter medication release.
Summer Meeting schedule was discussed. The options remained as was discussed at the last parent meeting. We confirmed that St. Andrew Lutheran Church could accommodate our meeting on Monday nights through the summer or as an alternative, we could meet at Pax Christi on Tuesday evenings. There was a motion to hold summer meetings at St. Andrew on Monday evenings. A hand vote was taken and the Monday evening option prevailed. So, summer meetings will take place on Monday evenings at St. Andrew Lutheran Church in Eden Prairie, with the exception of the June 20th Court of Honor which will still be held at Pax Christi. First meeting at St. Andrew will be on Monday, June 6. This will be a Parent Meeting evening.
Pax Christi will be celebrating its’ 30th Anniversary on May 21st. No service requirement, but Scouts and their families are encouraged to attend.
The gear inventory has been rescheduled to May 28 from 9 am to 4 pm at Pax Christi. Please RSVP to Greg Becker or John Phillipi if you plan on participating. The day will entail inventorying the gear and determining if items need repair/replacement or should be abandoned. We will then review and revise the Quartermaster budget as appropriate.
3. Troup/Committee Organization Review. Don Richard who is leading this subcommittee provided 2 copies of the current organization chart which included the 8 committees and defined sub jobs. We would like to fill all 8 of the committee chair positions and then work to fill the other roles. The Records committee requires someone to fill the role of chair. If you are interested in this position, please contact Don. Additionally, Brenda Jerich would like to find a replacement for her position as secretary. So, if you are interested in helping with that position, please contact John Phillipi.
4. Scoutmaster’s Report. Tom Ryan presented the Scoutmaster report. He brought Dick’s Sporting Goods coupons back from the Roundtable. They were available at the parent meeting. Troop elections were last week. They occur each May and November. The scout’s attention to their uniforms has improved. They are getting better at remembering to wear the uniform, neckerchief and slide which is the required uniform for all Troop 370 functions.
5. Treasurer’s Report. Total assets $20,573.83. Scout account total $8,449.31. Overall balance $12,124.52.
6. Venturing Crew. Jim Vlasic reported that the Venturing Crew would be holding a climbing event at Base Camp (Fort Snelling) and they would have room to include some of the First Year scouts. Please let Jim know if your son would like to participate.
7. High Adventure Update. John Phillipi reported on the Elroy Sparta Trip. The scouts participating will have a breakout meeting next Monday night to finalize the plans for their trip. John has requested that all scouts be present for this meeting.
Pat Hirl reported on the Apostle Island Trip. This trip is planned for July 30 returning on August 5. There are currently 2 adults and 6 scouts signed up to participate with room for 4 more. If you would like to join the group, contact Pat and provide payment of $400 by the end of May.
8. Camping Update. Tom Harris reported on the Voyager Bay Campout which is planned for this upcoming weekend. 10 boys and 9 adults have registered to participate. Permission forms and $15 was due at the parent meeting. The group will be leaving on Friday at 5 pm returning on Sunday at 1:30 pm. There is a lot of work to be done, so bring shovels, tools, work gloves, etc. Check with Tom if you are going to Voyager Bay and have tool questions.
Tom Harris has yet to schedule the swimming prequalification’s, but indicated that they would most likely occur at Oak Point Intermediate School on June 3rd. All First Years that intend on participating in the June campout must prequalify.
9. Advancement, Merit Badges & Records. Caroline Hermes reported that there has been no advancement and only one merit badge since the last parent meeting. We finalized the merit badge counselor list and Mr. Skoog will be filing this with the Council following the meeting.
10. Quartermaster Report. Greg Becker reiterated the inventory will occur on May 28. Scouts and parents are encouraged to participate. Additionally, he has repaired 3 tents.
11. Order of Arrow. Steve NaSalle reported that Jack McGee has been attending the Roundtable. The committee is working on increased attendance and retention. Chapter representatives will be visiting each of the troops to encourage participation.
Additionally, he reported on the Unit Commissioner meeting where he learned more about the Journey to Excellence initiative.
12. Recruiting. No updates.
13. Training. Jefferson Spilmann was not in attendance, but wanted to recognize Wayne Duerfeldt for completion of Youth Protection training, Dan Koster for Youth Protection, Safety Afloat, Safe Swim Defense and Weather Hazards training, Tom Harris for Weather Hazards training and Steve Schacht for Youth Protection training. Congratulations to each of them.
14. Service Projects. Mary was not present. Only report is that Scouting for Food was deferred to a summer service project.
15. Summer Camp Planning. Aaron was not present, but a reminder that all forms were due at the parent meeting and a late fee will now apply. Thank you to Nancy Nicklay for collecting all of the forms and payments. All scouts should now have logged in to register for merit badges, with the exception of First Years who will be participating in FastTrack. Steve Schacht will coordinate the merit badge process. All merit badges being offered are on page included in the camp packet. Aaron is still looking for a Campfire Director and an Activities Director for summer camp. Please let Aaron know if you are available to fill either role. Next summer camp meeting will be held on Tuesday, May 31 at Pax Christi.
16. Eagle Updates. Brian Duerfeldt requested input for his project which will require approx. 4 hours to pack oral rehydration packets. He inquired as to whether a summer evening or a summer weekend would be best for the scheduling of his project. It was indicated that most people felt that a weeknight option was best.
Please remember to attend the Eagle Scout Court of Honor on Sunday at Pax Christi at 3 pm.
CALENDAR:
May 13-15: Campout, Voyager Bay Cleanup Weekend
May 15: John Grotenhuis’ Eagle Scout Court of Honor, Pax Christi at 3 pm
May 16: Troop Meeting, Pax Christi
May 20-22: High Adventure, Elroy-Sparta Bike Ride
May 23: Troop Meeting, Pax Christi
May 28: Gear Inventory, Pax Christi 9 am to 4 pm
May 30: Memorial Day (Pax Christi will be closed – No Troop Meeting)
May 31: TUESDAY – Troop /Summer Camp Prep Meeting, Pax Christi
June 2: Mustang Roundtable Summer Steak Picnic, Lone Lake Park
June 6: Troop/Parent Meeting, St. Andrew Lutheran Church, Eden Prairie
June 13: Troop Meeting, St. Andrew Lutheran Church, Eden Prairie
June 15: Venture Crew Climbing, Base Camp at Fort Snelling from 7 to 9 pm
June 20: Court of Honor, Pax Christi
June 24-26: Campout, St. Croix State Park, Canoeing
June 27: Troop Meeting, St. Andrew Lutheran Church, Eden Prairie
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